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Greater louisville hamfest 2020 spaces

Inside Space with 8-Foot Table $10.50

Includes 8-Foot Table & Electricity

  • An extension cord is required for access to electricity - outlets may be up to 20 feet away.

  • Table locations will be determined based on reservations. Special location requests will be considered, but cannot be guaranteed.

  • Space assignments are determined after payment is received. Previous years' participants will receive priority locations. Inside spaces may be in a row, in an island            (8 or more tables only), on an end (1, 3 or more tables) or    on a corner (2 or more tables). Specific locations cannot be guaranteed, but we will try to accommodate everyone the best we can. Early registration helps ensure requested locations.

  • Spaces will not be reserved without payment. After the deadline, spaces with tables and electricity are not guaranteed and, if any are available, the unassigned table(s) and location(s) will be sold on a first-come, first-served basis only.

Inside Tailgating Space $5.00

No Table, No Electricity

  • Each space can be up to 8 feet in length.

  • Space locations determined by space availability.

  • Spaces only - vehicles are not allowed inside during the Hamfest.

Outside Tailgating Space $5.00

Price Per Parking Space

  • Each space is a single parking space for a car. Additional or larger spaces for trailers, campers, et cetera will need to pay appropriately based on parking spaces used. This will be determined by GLHA Hamfest Team Members.

  • Registration for spaces may be in advance, but is not necessary. Spaces may be purchased day of show, subject to availability. Spaces are limited.

BY RESERVING A SPACE YOU AGREE TO COMPLY WITH THE PSCC RULES AND PARTICIPANTS AGREEMENTS

All spaces may be reserved from the  Greater Louisville Hamfest Store  or by mail using our online forms and flyers. Both Inside and Outdoor Tailgating Spaces my be purchased at the Greater Louisville Hamfest.

Inside Space Setup

  • Setup is Friday, September 11, 2020 from 1:30pm - 8:00pm and Saturday, September 12, 2020 from 6:00am - 7:45am. GLHA Team Members will not be available for setups outside the times specified.

  • Overhead Loading Dock Door Limitations: 10 feet wide by 9 feet high.

  • Vehicles cannot be driven into the facility over the carpet, but limited areas of carpet may be removed for vehicle access. Bring a hand truck, cart, dolly or other device for loading and unloading merchandise. Many need to setup and overhead doors cannot be blocked for extended periods.

  • Vehicles and trailers are not allowed inside the facility during the event.

  • GLHA has one platform hand truck available for free use.

  • Only paid, registered indoor vendors are allowed inside the Salt River Room during setup. The indoor portion of the hamfest will not be open to the general public until Saturday at 8:00am.

​Outside Space Setup

  • There is no setup on Friday. Nobody will be available to assist with early setups outside. Those who do setup in the tailgating area early can pay for the space(s) and Admission Ticket(s) on Saturday morning.

  • Overnight camping is allowed in the parking lot. There are no hookups available and dumping is not allowed.

  • Setup is on Saturday, September 12, 2020 beginning at 6:30am.

PSCC RULES AND PARTICIPANTS AGREEMENTS

PARKING: All parking is free of charge and designated handicapped parking is provided. Heavy equipment, i.e. semi trailers or storage trailers, will not be allowed in the parking area. Parking is not allowed in the Conference Centre fire lane/loading door area.

OVERNIGHT CAMPING: Free overnight camping is available at the Paroquet Springs Conference Centre parking lot. There are no hookups available and dumping is not allowed.

COMPLIANCE WITH LAWS, RULES AND REGULATIONS: Indoor Space and Outdoor Tailgating participants agree to comply with all laws, regulations and ordinances, whether Federal, State and/or municipal regarding all of its activities in the Premises and regarding all of its installations, displays and exhibitions in the Premises. Special Attention: No Smoking in the Conference Centre. No Food, Beverage or Alcohol may be brought in or removed from Paroquet Springs Conference Centre.

FOOD & BEVERAGES: Food and beverage sales by anyone other than Paroquet Springs Conference Centre are not permitted on the premises.

LIQUOR LICENSE: Paroquet Springs Conference Centre has a liquor license for convention or tradeshow activities. Under no circumstance can alcoholic beverages be brought into or onto Paroquet Springs Conference Centre premises.

SECURITY: During setup hours GLHA Team Members and volunteers help to watch over merchandise. Overnight, Paroquet Springs Conference Centre is closed and securely locked. Neither Paroquet Springs Conference Centre nor the Greater Louisville Hamfest Association assume responsibility for the damage or loss of any merchandise or articles left unattended in the facility prior to, during, or after the hamfest.

PHOTOS: Paroquet Springs Conference Centre and the Greater Louisville Hamfest Association has the express right to take any photographs of this event for purposes of convention business promotion.

SIGNAGE: Decorations, signs, banners, etc. may not be taped, nailed, stapled or otherwise fastened to the ceiling, walls, doors, or painted surfaces of columns.

MERCHANDISE & DISPLAY RESTRICTIONS: All merchandise, displays, advertising and markings shall be family-friendly. Inappropriate and/or vulgar language written on any item where it can be seen will not be tolerated and is prohibited. Adult material of any type is not allowed.

TABLES: Table surfaces shall not be marked, taped, scratched, marred or damaged in any way. User agrees to pay the entire cost for table replacement due to damage, if it determined to be necessary by PSCC.

FUNDRAISING: Raffle tickets may be sold by non-profit organizations (such as amateur radio clubs) for fundraising. Prize(s) must be clearly displayed by the organization. Winner(s) must be selected and announced prior to the 1:15pm Major Prize drawings. The organization is solely responsible for the drawing(s) and awarding of the prize(s).

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